top of page

Operations Coordinator

 

Do you wish to work for an organization focused on increasing access to healthcare and building stronger local healthcare systems across Santa Cruz County and neighboring counties? Do you aspire to be part of a dynamic team focused on generating enduring, sustainable, and equitable outcomes in Santa Cruz County? If so, apply for the Operations Coordinator role at the Health Improvement Partnership of Santa Cruz County (HIP)!


As a catalyst for equity and operational excellence, the Operations Coordinator plays a vital role in ensuring organizational efficiency by managing administrative duties and supporting cross-functional teams to maintain smooth operations. Some key duties and responsibilities for this role include:

​

Coordination Duties:

  • Coordinate logistical planning for monthly HIP Council meetings in collaboration with HIP’s Executive Director

  • Coordinate staff meeting agendas and logistics with the Operations team

  • Coordinate the HIP Executive Committee and Annual Board Meeting agendas and logistics with HIP’s Executive Director

  • Collaborate with the Operations team on Joy in Work program, Staff and Board Retreats, and internal programs that promote HIP’s organizational goals

  • Oversee the creation and publication of HIP’s Annual Report in partnership with the Leadership Team

 

Administrative Duties:

  • Collaborate with the Leadership Team on policy revisions and development

  • Manage HIP’s website, social media, letterhead, and other communications

  • Ensure proper storage and compliant tracking of grants and contract agreements

  • Pull data reports to ensure up-to-date completion of routine administrative reporting

  • Keep track of office management expenses and budget allocations (such as subscriptions, supplies, etc)

  • Keep track of Human Resource documents for all personnel

  • Grant management, including developing proposals and reports

  • Bi-weekly pick up of mail correspondence

 

Qualifications:

  • Minimum: High School graduate or equivalent.

    • Preferred: Associate’s or Bachelor’s degree preferred.

  • Minimum one-year experience as a receptionist, office assistant, or administrative support.

  • Experience working in a non-profit is preferred.

  • Experience with coalition building, stakeholder management, and engagement.

  • Experience working in a multi-disciplinary, cross-cultural healthcare work environment.

  • Knowledge of healthcare entities, community-based organizations, and social service organizations in Santa Cruz County.

  • Demonstrated competency with scheduling, event planning, and organizing experience

  • Proven ability to manage multiple projects and work on a collaborative team

  • Professional writing and verbal communication skills in English.

  • Proficiency in Microsoft Office and G-Suite, including advanced skills in Excel and PowerPoint.

  • Proficiency in utilizing virtual meeting platforms like Zoom (meeting, webinar, etc.).

  • Some knowledge of visual design and marketing to support the development of social media and website materials.

  • Professional writing skills in English.

  • Reliable transportation and willingness to travel in and out of Santa Cruz County.

  • Reside in Santa Cruz County or within a 150-mile radius of Santa Cruz County.

​

Compensation and Classification:

To continue our commitment to equity, and because we understand that salary negotiations inherently have an unfair bias, we do not participate in a salary negotiation process for candidates. The Operations Coordinator role corresponds to level 1A and will report to HIP’s Operations Strategist. This role is part-time at 0.8 FTE (32 hours a week) with an annual salary of $50,264 ($30.21 hourly). In the first year of employment, full-time staff members accrue 21 days of PTO (days pro-rated for part-time staff).

 

Candidates must be authorized to work for any US employer. Unfortunately, we are unable to support visa sponsorship at this time. Candidates based in Santa Cruz County and surrounding counties are preferred and encouraged to apply.​​

​

​How to Apply:

HIP promotes a fully inclusive, equitable, trauma-informed, human-centered, and anti-racist organization that supports all levels of its staff and partners to have a significant role and responsibility in developing and implementing best practices to advance health innovation and equity. We seek applicants who have demonstrated awareness and commitment to equity, anti-racism, trauma-informed approaches, and increasing access to care. Interested candidates should submit their resume and cover letter with the following form linked here.


Please note that we do not offer informational interviews for active recruitments. An initial review of candidates will begin two weeks from the date the job is posted. We kindly ask that interested candidates do not email staff members directly or call our office. All questions must be directed to jobs@hipscc.org. 

bottom of page